A. Purpose: It is the purpose and intent of the city council in enacting this chapter to establish policies, guidelines and procedures for retention, maintenance and access for the records of the city in accordance with the government records access management act (hereinafter referred to as "GRAMA"), Utah Code Annotated, title 63, chapter 2. All entities of the city shall comply with the provisions of this chapter and with GRAMA, and shall also comply with other federal and state statutory and regulatory record keeping requirements.
B. Constitutional Rights: In enacting this chapter, the city council recognizes two (2) fundamental constitutional rights: the right of privacy in relation to personal data gathered by the city; and the public's right of access to information concerning the conduct of the public's business.
C. Access Restricted: The city council also recognizes a public policy interest in allowing the city government to restrict access to certain records, as specified in this chapter, for the public good.
D. Intent: It is the intent of the city council:
1. That all records of the city, which are defined by applicable Utah statutory and case law as public records, shall be made available to citizens within a reasonable time after request and at a reasonable cost as set forth in this chapter;
2. To establish and maintain an active, continuing program for the economical and efficient management of the city's records as provided in this chapter;
3. To provide guidelines for both disclosure and restrictions on access to government records, which are based on the equitable weighing of the pertinent interests and which are consistent with nationwide standards of information practices; and
4. Favor public access when, in the application of this chapter, countervailing interests are of equal weight.
E. Adoption Of State Provisions: Utah Code Annotated title 63, parts 1 and 3; sections 63-2-201; 63-2-202; 63-2-205; 63-2-206; 63-2-601; 63-2-602; 63-2-905; and 63-2-907 are hereby adopted as part of the GRAMA of the city and are made part of this chapter as if fully set forth herein. (1999 Code)